What is a Process Template and what is it used for?
A Process Template is a set of Activities and Groups that can be assigned to Deliverables in your project. Process Templates create the basic parameters that define the success of your project and the tools needed to keep track of it. They define the recurring processes of multiple Deliverables and the best of all is that they can be implemented in a very easy manner.
A complete Process Template will have:
- the full list of Activities regarding your relevant Deliverables
- the order in which they happen along with their corresponding Dependencies
- a Duration (either working days or working hours). Note: the term working means these Activities will be arranged based on your predetermined work schedule in the Project Settings. On the other hand, durations based on simply days or hours will schedule the Activities outside the working hours.
- a responsible Team for executing them
After execution, Activities will result in a state (e.g. to tile - tiled). A Group consists of multiple Activities and will result in a completed system (e.g. a specific room or building component).
Once the templates are setup, all the coordination of work, documentation, and the evaluation of planned vs. actual data will be highly streamlined!
How do Process Templates work?
After assigning the Process Templates to Deliverables, you will see all the Activities either in the details overlay or while using the Sablono App. After doing so you can see the structure of the Process you defined in the Template Editor (left-hand side).
After assigning the Template to a Deliverable, the defined Process will be attached to it and displayed every time you click on one. In our example, the Status of "Conference Room 2" can now be tracked by your site inspectors.
Furthermore, every Activity that is part of the Template which we saw earlier in the editor is now attached to the Deliverable and can be ticked off in the Sablono App. Dependencies between Activities can also be displayed if you decide to sort the list by them. Just tap on a Deliverable in the list and track the progress of your project with an unprecedented level of detail!
As long as you don't assign a Template to a Deliverable, you will not be able to tick off the Deliverables. In the Sablono App, you will see the symbol highlighted below if you have not yet assigned a Template to the Deliverable. In the Sablono App, you will most likely not be able to see Activities.
Having an accurate Process Template is the key to maximizing all aspects of your project in Sablono!